All vendors wishing to do business with the Southeastern Public Service Authority (SPSA) may register by submitting their company name, address, phone number, fax number, contact person and commodity interested in by e-mail to firstname.lastname@example.org.
Vendors may be removed from the bidders' list when they indicate a lack of interest in responding to solicitations, fail to perform in accordance with contract provisions or submit a written request.
It is the Purchasing Office's responsibility to direct and manage all phases of SPSA's purchasing system to include:
The Purchasing Office ensures competition through competitive bidding procedures adopted by SPSA on July 1, 2005, and outlined in the SPSA Purchasing Manual.
Purchases are made using the following guidelines:
Specifications are sent with all mailed bid solicitations. In some cases, it may be necessary to use trade names or model numbers to designate the quality of merchandise desired.
In such cases "or equal" will be specified. The decision of "equal" rests solely with SPSA. The burden of proving "equality" rests with the vendor.
When specifications are received, they must be read carefully. Any alteration to or deviation from the specifications by a prospective bidder may disqualify the bid.
SPSA uses "Invitations to Bid" and "Requests for Proposal" opportunities for competitive bids. Vendors should allow sufficient time for the delivery of mail when responding to a bid or request for proposal. Bids also may be hand delivered to the Purchasing Office.
All bids must be in a sealed envelope - plainly marked in the lower left hand corner with the invitation number, and the date and hour of the bid opening.
SPSA strives to promote the highest standards of business ethics in working with vendors. You can be of invaluable service to us if you:
SPSA is a member of the National Institute of Governmental Purchasing (NIGP) and the Virginia Association of Governmental Purchasing (VAGP). SPSA encourages minority and small businesses to participate in our procurement process.