FLEET MANAGEMENT COORDINATOR

NATURE OF WORK
Responsible for performing training and evaluating the skills of staff responsible for the care, maintenance and safety of vehicles in accordance with federal and state standards andregulations. Work involves monitoring the repair facility activities, analyzing needs and problems with fleet vehicles to include over the road tractors, a variety of trailers and fleet support vehicles. Performs Virginia State Inspection on SPSA owned and operated vehicles.
Provides daily input regarding inventory control, safety management and related issues. Work is performed under the direction of the Fleet Manager of the Operation Center.

CRITICAL ELEMENTS OF PERFORMANCE

  • Provides training and assistance to Lead Equipment Mechanic and Equipment Mechanics on engine, emission and hydraulics for diesel and gas-powered engine.
  • Diagnoses routine or recurring vehicle and equipment operational problems as directed by Fleet Manager.
  • Performs State inspections on tractors and trailers to include any vehicle owned and operated by SPSA in accordance with Virginia State Police.
  • Inspect equipment to determine repair work needed; estimate cost and make decisions on work requiring extensive repair; make recommendations to repair or replace vehicles to the Fleet Manager.
  • Schedule mechanics and other service personnel, to perform repair and maintenance work according to the requirements of each job.
  • Examines and approves completed jobs.
  • Initiates and oversees the outsourcing of work to vendors. Verifies the accuracy and approves payment of vendor invoices.
  • Ensure that staff receives proper training in the use, storage, and disposal of flammable liquids and hazardous waste materials according to local, state, and federal laws.
  • Assist with monthly safety inspections and reviews in accordance with policy.
  • Requisitions necessary parts and supplies as needed.
  • Maintains necessary time, cost, and repair summary records. Collects, compiles, and maintains ongoing historical information on work orders generated, and parts and services purchased by the Operations Department. Uses this information to prepare statistical reports on a periodic, monthly, quarterly, and/or annual basis.
  • Cleans and maintains shop area, tools, equipment, and vehicles.
  • Performs other duties as needed and/or required.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED TO PERFORM THE JOB

  • Considerable knowledge of training principles and practices.
  • Knowledge of techniques required to diagnose problems, rebuild, disassemble, repair, and reassemble heavy trucks, automotive and construction equipment, and their component parts.
  • Considerable knowledge of the principles of gasoline and diesel engines and the ability to skillfully apply that knowledge. With a thorough knowledge of the occupational hazards and safety precautions of the trade.
  • Extensive knowledge of heavy construction, cranes, automotive electrical and hydraulic systems, operating principles of, and the ability to repair hydraulic systems.
  • The skill and ability to read and understand service manuals, parts books and catalogs, and train others on the same.
  • Skill in the use and care of tools and equipment used in the automotive and heavy equipment maintenance trade and repair of cranes, heavy machinery, light automotive and other mechanical equipment.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to diagnose equipment failure problems.
  • Ability to maintain, repair, rebuild or replace component parts with a variety of heavy and light equipment.
  • Ability to coordinate the workflow of the shop and motivate other mechanics to perform assigned duties in the absence of the Fleet Manager.
  • Ability to maintain written schedules and complete required paperwork such as parts requisition and repair orders.

MINIMUM QUALIFICATIONS
Any combination equivalent to high school graduation or trade school completion with four years of experience, including school or apprenticeship-related experience, in diagnosing, repairing, rebuilding and replacing components in one or more of the types of equipment to be assigned or any equivalent combination of training and experience. Minimum of 2 years of experience in training and assessing training needs of others.

Qualified candidates must possess or have the ability to acquire and maintain a valid Virginia State Inspection license within one (1) year of employment.

Possess a valid driver’s license with a demonstrable safe driving record. Class A or B Commercial driver’s license may be required. As this position may require operating a motor vehicle owned by, leased by or loaned to SPSA; All policies, rules and directives concerning personal driving records, motor vehicle violations and the reporting thereof will be strictly enforced.

Ability to perform all essential functions of the job.

ACCOUNTABILITIES
1. Effectively monitors daily workflow providing technical assistance and coordinating shop activities in the absence of Fleet Manager. Examines and approves completed jobs. Maintains necessary time, cost, and repair summary records.

2. Provides training and guidance to mechanics on engine, emission and hydraulics for diesel and gas-powered engine. Ensures timely, effective, and appropriate repair, timely diagnostic testing and analysis and maintenance of heavy equipment, transfer vehicles and other automotive or related equipment.

3. Assists in diagnosing routine or recurring vehicle and equipment operational problems as directed by Fleet Manager. Examines and approves completed jobs.

4. Performs State Inspections on tractors and trailers to include any vehicle owned and operated by SPSA in accordance with Virginia State Police in a timely manner.

5. Inspects equipment to determine repair work needed; estimate cost and make decisions on work requiring extensive repair; make recommendations to repair or replace vehicles to the Fleet Manager.

6. Maintains clear and concise communication, and courteous, professional relationships with SPSA employees at all levels of the hierarchy, government officials, vendors, and external customers. Exhibits skill in interpersonal relations and the exercise of good judgment and discretion in order to deal effectively with people of diverse backgrounds and experience levels.

7. Follows SPSA policies and procedures. Maintains any required training and licenses. Demonstrates SPSA’s mission statement and shared values in daily actions, service, appearance, and attitude. Represents the department in a manner which demonstrates pride, competence, integrity and professionalism


ALL APPLICANTS MUST READ THIS FORM AS PART OF THE APPLICATION PROCESS

AMERICANS WITH DISABILITIES ACT
ESSENTIAL FUNCTIONS LIST
JOB TITLE: Fleet Management Coordinator

ESSENTIAL FUNCTIONS

MENTAL, PHYSICAL & EQUIPMENT REQUIREMENTS

% OF TIME

Monitoring the repair facility activities, analyzing needs and problems with fleet vehicles. Provides training and guidance to mechanics on engine, emission and hydraulics for diesel and gas-powered engine.

Must have the mental ability and physical dexterity to perform preventative maintenance on automotive, heavy-duty trucks, trailers, construction equipment and tires. While performing tire maintenance, must have the ability to visually detect or replace defective or worn out tires. Manual dexterity required to work with hand tools and power tools. The physical ability to reach, bend, stoop, and use tools and equipment to perform work.

25%

Performs State Inspections on tractors and trailers to include any vehicle owned and operated by SPSA in accordance with Virginia State Police.

Must have the mental ability to determine repairs needed to bring equipment back to specifications. Must have the physical ability to perform required repairs while standing for prolonged periods. Must be able to lift up to 50 lbs. throughout the day and move it from one location to another. Must be able to climb a ladder up to 10 feet in height to work on a truck engine. Must have the physical ability to perform required repairs while standing, sitting, climbing or laying underneath the work for prolonged periods.

25%

Maintenance of shop, tools and equipment.

Must have the mental and physical ability to select and use the proper repair tools and shop equipment. Must be physically able to perform cleaning and maintaining shop area, tools and equipment.

20%

Operate motor vehicles, tractors and trailers.

Must possess a valid VA driver’s license and have the mental ability and physical dexterity to operate trucks, heavy equipment, and similar construction equipment sufficiently to perform repairs.

10%

Maintains necessary time, cost and repair summary records. Requisitions necessary parts and supplies.

Must have the mental ability to read and comprehend manuals, parts books, service catalogs and bulletins. Physical and mental ability to maintain electronic and physical records using computer software. Dexterity to operate a computer and complete data entry.

8%

Communication with employees and supervisors.

Must have the mental ability to read work assignments and follow directions. Verbal and written communication skills, interpersonal relation skills to communicate with others effectively.

8%

MARGINAL FUNCTIONS

MENTAL, PHYSICAL & EQUIPMENT REQUIREMENTS

% OF TIME

Building maintenance

Must have the mental and physical ability to perform minor building maintenance and repair.

4%

REMARKS: Requires working in adverse climatic conditions (i.e., dust, odor, hot, cold, rain, snow). Requires wearing appropriate safety gear. Must have the physical ability to perform required repairs while standing, sitting, climbing or laying underneath the work for prolonged periods.

*Sufficient vision and hearing required to perform the essential functions of the job listed above*

APPLY IN PERSON

We encourage applicants to use our online employment application process, however we take all candidate submissions seriously.  For those who prefer to apply by submitting a paper ADA form, employment applications, resume and/or cover letters, we request that you physically come to our Chesapeake, VA administration office at 723 Woodlake Drive to obtain our required documents in person.

Copyright© 2018 Southeastern Public Service Authority - All Rights Reserved